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New Hire Documents

The following on-line documents are provided to facilitate newly hired MCPS employee paperwork. New employees should access, complete, and print copies of the documents listed below and bring these documents to the Human Resources Department prior to attending orientation. Our Human Resources staff will review your paperwork for completion, issue your division ID badge (if applicable), and take your fingerprints.

Alcohol and Drug-Free Workplace Acknowledgment

Child Protective Services Form - Please print this form front and back so that the entire form is on one sheet of paper (do not include the instruction page). Forms not printed front and back cannot be accepted. If you are unable to print the form front and back, we can provide a copy for you. Do not sign this form until you are in the presence of a Notary Public. MCPS Human Resources staff can notarize the form for you.

Direct Deposit Authorization - You must attach a voided check or an official statement from your Financial Institution that includes your routing and account number.

Employee Demographic Record

Ethnicity Form

Fingerprint Form - Fingerprints are done at the MCPS School Board Office by the Human Resources staff.We cannot accept background records from other agencies.

VA-4 Virginia State Tax Withholding Form

W-4 Federal Tax Form

WV-it104 West Virginia State Tax Withholding Form (this form is for West Virginia residents only - Virginia residents do not need to print this form)

I-9 Employment Eligibility Form  - You do not need to print the instruction pages for the I-9 form however the form itself (pages 7-8) must be printed. Please refer to the instruction pages for information regarding completion of the I-9 form.

Payroll Deduction Authorization Form


Employees who have resided in another state within the last five years may be contacted by the MCPS Human Resources department for the proper Child Protective Services background form for that state.

If you have comments or questions regarding this webpage, please email susancompton@mcps.org or melanieswinfen@mcps.org