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Facilities Rental Instructions

Facilities Rental

How to Rent a School Facility

Facility scheduling for Montgomery County Public Schools is now online and automated!

Requests must be submitted two weeks prior to an event.

To request the use of a school facility, go to SchoolDude. Be sure to review the "documents" tab at the top of the page. This section provides tutorials on how to submit a facility rental request and also provides rental rates and the policies and regulations of Montgomery County Public Schools.

You do not need to create an account to check the availability of a school, but if you want to submit a request to use a school facility, you must follow these four steps:

Step 1
Create an account.
In the top right corner of SchoolDude, click "log in to request facility use." Everyone who wants to use a school facility must create an account. The system will walk you through setting up your account, then send a message to the Facility Services Department. If Facility Services approves your account, you will receive an email stating that you are now able to submit online facility requests. Click the link in that email to start the scheduling process.

Note: There can only be one Organization Event Coordinator per account.

Step 2
Submit a facility schedule request.
When the calendar is loaded, click "log in to request facility use" in the top right corner. Enter your email address and the password you created when setting up your account. Select the "request facility use" tab and follow the scheduling prompts. Before saving your schedule request, you must check availability to ensure that the areas of the school you are requesting are available. If an area of the building you requested is not available, you will need to select another date for your activity. Once your request has been saved, you will receive a schedule ID number and the following will occur:

  • Your request will be emailed to the school you want to use. You will receive an email stating that your request has been submitted and routed to the school.
  • If the school approves your request, you will receive an email stating that it has been tentatively approved and routed to the Facility Services Department for final approval and activation. An approval from the school does not mean that your request has been approved. A request is not considered approved until it is activated by the Facility Services Department.
  • If the Facility Services Department approves your request, you will receive an email stating that your request has been "approved and activated." This email serves as your authorization to use the facility, so be sure to print out the email and have it with you at your event.

Step 3
Communicate changes or cancellations.
If your organization has been approved to use a school and needs to make a change (times, area of building, etc.), you must notify the school one week before your event. Failure to provide this advance notice may result in immediate disapproval of the requested change. If your organization must cancel an event, you must notify the school at least 24 hours before the date of the event. If the event is on a weekend and cancellation is not made within this time frame, a one-hour facility fee and a two-hour building attendant fee will be charged.

Step 4
Pay.
Payment for the facility charge and estimated attendant fees may be required to be made to the school before the event. Payment for additional attendant fees and other charges shall be made to the school within five (5) workdays after receiving the invoice.